HR Coordinator

Background

Prismatic is a technology development company, specialising in the design, manufacture and delivery of innovative, high value aerospace products and systems. Prismatic is a subsidiary of BAE systems, led by a technically and commercially focused team. Our cutting-edge systems (such as the high-altitude PHASA-35) have clear commercial value, are developed at pace and address critical customer needs.

We are seeking a proactive and enthusiastic HR Coordinator to join our growing aerospace business based in Alton, Hampshire. This multi-site role will provide comprehensive support to the Head of HR, contributing to the delivery of a high-quality HR service across the business.

This is a fantastic opportunity for an experienced HR Assistant or HR Administrator looking for their next career move. This is a broad and hands-on role and you’ll be involved in all facets of HR and the employee lifecycle, offering guidance to managers, supporting our employees, and helping to drive best HR practice in a dynamic and evolving environment.

You will be part of a supportive and collaborative HR function in a growing business.  There will be exposure to a wide variety of HR generalist work and project involvement, thus there will be opportunities for development and progression.

Tasks and Accountabilities

HR Administration

• Support the Head of HR with generalist HR tasks, PA support e.g. diary management, and project work.
• Responsible for the administration of the Prismatic HR and recruitment email inboxes in line with the SLA in place.

• Manage and maintain employee records as well as HR systems and tools e.g. the HR Information System (Breathe) and on the HR network drive.
• Prepare HR documentation including contracts, variations, and policy updates.
• Produce reports and data analysis as required using HR systems and Excel.
• Maintain and update the Prismatic SharePoint site for the HR function.

Payroll & Benefits Support

• Collecting and verifying time booking and attendance records.
• Assisting with payroll preparation and liaising with the Finance Team and the payroll provider.
• Supporting the administration of employee benefits (e.g., pensions, cycle to work, green car scheme etc.).

Employee Relations

• Provide day-to-day HR support to managers and employees across both sites, serving as a point of contact for employee inquiries.

• Assist in employee relations matters (note taking, drafting letters, absence tracking etc.).
• Support the Head of HR to resolve workplace issues and escalating when needed.
• Supporting employee engagement initiatives and surveys.

Recruitment & Onboarding

• Posting job advertisements and coordinating with recruitment agencies.
• Screening resumes and scheduling interviews.
• Assisting with interviews and candidate evaluations.
• Preparing job offers and contracts.
• Organising and conducting new hire onboarding.

Performance Management

• Support performance review and appraisal processes throughout the year.
• Coordinating employee training and development activities.
• Maintaining performance and training records.

Policy & Compliance

• Ensure compliance with GDPR and employment legislation.
• Contribute to continuous improvement of HR processes and procedures.
• Supporting audits and compliance reporting as required.
• Ensuring the employee guide and policies are communicated and followed.
• Supporting compliance with employment laws and internal policies.

Employee Engagement       

• Support internal communication and employee engagement initiatives.

• Promoting a positive and inclusive work environment.  Playing an active role in the Prismatic Pulse employee engagement team.
• Assisting with organising colleague events, wellness initiatives, or team-building activities.

This job description is not exhaustive, and the post holder may be required to undertake other duties from time to time, which are commensurate with the scope and responsibilities of the role.

Requirements

 Essential Skills & Experience

• Previous experience in a HR Assistant or HR Administrator role.
• Strong attention to detail.
• Confident using HR systems (Breathe HR experience desirable).
• Excellent written and verbal communication skills.

• High standard of customer service and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Able to work at pace, managing multiple priorities in a changing environment.
• A collaborative and approachable team player with a “can-do” attitude.
• Able to maintain confidentiality and exercise discretion.
• The role overlaps with administrative and operational support, making flexibility and strong organisational skills essential.
• Own transport essential. Due to the nature of the role, occasional travel between our sites is required.

Desirable

• CIPD Level 3 qualified or currently studying toward this.
• Working knowledge of Microsoft Visio.
• Experience in a manufacturing, engineering, or aerospace environment.

 Principal Terms and Conditions

• Start – ASAP.
• Location – Alton, Hampshire, UK.
• Post – Permanent.
• Working time 37.5 hrs per week.
• Salary – to be agreed depending on experience.
• Pension – 10% contribution from the company included plus a Salary Exchange for AVCs.
• Green car/EV scheme through salary sacrifice.
• Leave – 25 days plus bank holidays.
• Eligible to participate in BAE Systems Share Incentive Scheme.
• Cycle to Work Scheme.

Selection Process

• Clarifications, please contact jobs@prismaticltd.co.uk
• CV and covering letters (specifying which post(s) are of interest) to jobs@prismaticltd.co.uk
• Interviews are either virtually or at Alton ASAP.
• No recruitment agency enquiries.